Office Manager – Hammersmith (London)

We are seeking an experienced and highly organised Office Manager to oversee the day-to-day operations of our clients Hammersmith office. This is a pivotal role responsible for creating a well-functioning, engaging, and professional workplace environment, supporting both employees and senior leadership.
You will act as the central point of coordination for office operations, employee experience initiatives, and administrative support, ensuring the office runs efficiently while maintaining exceptional standards.
Key Responsibilities
Office & Facilities Management

• Manage all aspects of office operations, ensuring a safe, efficient, and high-quality working environment
• Oversee office supplies, equipment, and inventory, maintaining budgets and ensuring availability
• Liaise with external service providers including cleaning, maintenance, IT support, and landlords
• Ensure office spaces are maintained to a high standard, well-presented, and fully stocked with supplies and refreshments
• Manage office access (fobs, alarms, entry systems, and car parking)

Workplace Experience & Engagement

• Lead the social committee, planning and delivering engaging events to enhance workplace culture
• Organise company-wide meetings, internal events, and employee engagement initiatives
• Support onboarding and offboarding processes and contribute to overall employee experience programmes
• Act as a brand ambassador, providing a welcoming, professional experience for employees and visitors

Administration & Coordination

• Serve as the first point of contact for office communications, including calls, mail, and email enquiries
• Provide administrative and calendar support to senior management
• Coordinate travel arrangements across the EMEA region and act as a subject matter expert for travel systems
• Assist other regional offices with travel coordination when required

Office Planning & Reporting

• Manage hot desk bookings and provide reporting on office utilisation
• Support office space planning and relocation projects
• Maintain and update office documentation including seating plans, safety records, and welcome materials

Health & Safety

• Ensure compliance with all health and safety requirements, including coordinating mandatory training
• Support fire safety procedures, including fire warden updates and fire drill coordination

About You

• Proven experience in an Office Manager or similar role
• Highly organised with strong attention to detail
• Excellent communication and interpersonal skills
• Proactive, solutions-focused, and able to manage multiple priorities
• Confident working with senior stakeholders and across departments
• Experience coordinating travel and events is highly desirable

What’s on Offer

• Opportunity to play a key role in shaping a positive and engaging workplace
• A collaborative and supportive working environment
• Exposure to senior leadership and cross-regional operations