Personal Assistant to Senior Leadership

The Opportunity

My client, a well-established and growing law firmFirm, is seeking an experienced and highly organised Personal Assistant to provide dedicated support to a senior business leader.

This is a varied and rewarding role that would suit an experienced PA who enjoys managing priorities, coordinating schedules, handling communications, and ensuring the smooth day-to-day running of a busy executive office. Whilst supporting a senior stakeholder.

The successful candidate will be proactive, professional, and confident working with clients, colleagues, and external contacts. They will also be comfortable embracing technology and modern working practices, including the use of AI-powered tools to enhance efficiency and productivity.

Key Responsibilities:

• Managing a busy and ever-changing diary, coordinating meetings, appointments, travel, and commitments.
• Prioritising schedules and ensuring effective time management.
• Preparing agendas, briefing notes, reminders, and meeting documentation.
• Managing email correspondence and incoming enquiries.
• Drafting routine communications and responses on behalf of senior management.
• Coordinating meetings and tracking follow-up actions.

Client and Business Support

• Acting as a professional first point of contact for clients and business contacts.
• Assisting with client onboarding and administrative processes.
• Supporting high standards of client service and communication.
• Preparing engagement documentation and related materials.
• Providing wider administrative support to colleagues and departments as required.

Operational and Compliance Administration

• Assisting with internal administrative and compliance processes.
• Supporting client due diligence and onboarding procedures.
• Maintaining accurate records and documentation.
• Monitoring key deadlines and ensuring administrative requirements are met.
• Assisting with operational projects and process improvements.

Marketing and Business Development Support

• Assisting with networking events, seminars, and business development activities.
• Maintaining CRM systems and contact databases.
• Preparing presentations, marketing materials, and client-facing documents.
• Coordinating follow-up communications after meetings and events.
• Supporting newsletters, articles, and social media activity where required.

Technology and AI Support

• Utilising AI tools and modern technology to improve efficiency and organisation.
• Assisting with the preparation of emails, summaries, reports, and business documents.
• Identifying opportunities to streamline processes through technology.
• Ensuring the secure and responsible use of AI systems and business information.

Candidate Profile – Essential Experience and Skills

• Previous experience as a Personal Assistant, Senior Administrator, Team Assistant, or similar business support professional.
• Excellent organisational and time-management skills.
• Strong written and verbal communication abilities.
• High levels of accuracy and attention to detail.
• Ability to manage multiple priorities and work independently.
• Strong IT skills, including Microsoft Office and CRM systems.
• Comfortable using technology and AI-assisted tools.
• Professional, discreet, and trustworthy when handling confidential information.

Desirable Experience

• Experience within a legal, professional services, consultancy, or corporate environment.
• Exposure to client onboarding or compliance-related administration.
• Experience supporting senior managers, directors, or business owners.
• Involvement in marketing, networking, or business development activities.

Personal Qualities

• Proactive and self-motivated.
• Professional and dependable.
• Calm and organised under pressure.
• Adaptable and flexible in approach.
• Strong interpersonal skills and confidence dealing with a wide range of stakeholders.
• Positive attitude and willingness to embrace new technology and ways of working.

What's on Offer?

This is an excellent opportunity to join a successful and growing organisation in a key support role, working closely with senior leadership while enjoying a varied workload and the opportunity to contribute to the continued success of the business.

Please apply today for immediate consideration.