Hays Specialist Recruitment Limited
Job Overview:
Weare looking for Team Assistant who will provide high-quality administrative andoperational support to the Global Medical Rare Diseases team and the GlobalMedical Affairs. The role works closely with the Executive Assistant andensures smooth day-to-day operations, coordination, and execution of teamactivities.
Location: Paddington 3 days onsite and 2 daysremote
Type: Full-Time (37.5 hours working)
Contract: 6 Months
Pay Rate: £24-30 per hour
Key Responsibilities
- Manage purchase requisitions and purchase orders
- Coordinate contract processing and signatures (e.g., Adobe Sign)
- Set up new suppliers in partnership with Procurement (e.g., Ariba)
- Support goods receipting and tracking budget spend
- Maintain accurate operational records and tracking systems
- Organise and coordinate key meetings (MEG & RD Leadership meetings)
- Manage meeting logistics, agendas, and documentation distribution
- Attend meetings and take minutes where required
- Manage calendars, scheduling, and diary coordination
- Coordinate with administrative teams across the organisation
- Act as back-up for the Executive Assistant when needed
- Arrange travel, itineraries, and visitor logistics
- Review and process expense claims (e.g., Concur)
- Engage proactively with internal and external stakeholders
- Support timely delivery of projects and team deliverables
- Assist in preparation of business documentation
- Contribute to process improvements and operational efficiency
Education & Experience
- Minimum: Administrative experience
- Preferred: Degree or relevant administrative qualification
- Experience Required:
- 4+ years in administrative support (Director-level or similar)
- Experience in finance/procurement processes
- Event planning and coordination experience
- Experience working across large organisations
- Familiarity with tools such as SAP, Ariba, Adobe Sign, Concur
- Preferred: Experience in the pharmaceutical or healthcare sector
How to Apply: If you're interested in thisrole, click 'apply now' to forward an up-to-date copy of your CV, or call usnow. If this job isn't quite right for you, but you are looking for a newposition, please contact us for a confidential discussion about your career.
Hays Talent Solutions is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
To apply for this job please visit www.reed.co.uk.
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