Senior Business Support Administrator

9-Month Fixed-Term Contract (FTC)

Location: Bristol (Office-Based)
Working Pattern: Minimum 4 days per week in the office
Start Date: Immediate / ASAP required
Contract Type: Fixed-Term (9 months)

Salary – £35-£38k DOE

Overview

Robert Half are working with an organisation with a 9-month opportunity for a Senior Business Support Administrator to join a busy, fast-paced professional office environment.

The role supports the smooth running of day-to-day operations across a multi-team business. It suits someone highly organised, detail-focused, and confident working across a range of administrative, coordination, and operational responsibilities in a structured but evolving environment.

You will act as a central point of contact for internal teams, helping to ensure processes run efficiently, standards are maintained, and office operations are well coordinated.

Key Responsibilities

Office & Operational Support

• Provide comprehensive administrative and operational support across the business.
• Manage incoming calls and general enquiries, ensuring timely response and appropriate routing.
• Support front-of-house activity, including greeting visitors and managing meeting spaces where required.
• Coordinate internal meetings, room bookings, and office events.
• Assist with preparation of presentations, documents, and internal communications.
• Support workplace initiatives, team events, and office-wide activities.
• Manage office supplies, facilities requests, and day-to-day workplace needs.
• Act as a key point of contact for operational queries and general office coordination.

Administrative Coordination & Data Management

• Maintain and update internal records and databases accurately.
• Carry out structured administrative checks and verification tasks in line with internal procedures.
• Process documentation requests, updates, and standardised paperwork as required.
• Support data quality, cleansing, and reporting activities.
• Respond to internal administrative queries and support workflow tracking.
• Ensure adherence to established processes and internal standards.

Workforce Administration Support

• Support coordination of short-term and ongoing work assignments across the business.
• Liaise with internal stakeholders to ensure required documentation and information is in place.
• Monitor administrative workflows such as time recording, approvals, and related processes.
• Support lifecycle administration including start, extension, and completion activities.
• Assist with general administrative processing linked to workforce scheduling and operations.
• Help ensure smooth coordination between teams involved in delivery and operations.

Systems & Technology Support

• Provide first-line support for basic system access and workplace technology queries.
• Assist with onboarding and offboarding processes, including setup of equipment and system access.
• Support effective use of internal systems and tools, ensuring data accuracy and consistency.
• Troubleshoot basic IT and workplace issues and escalate where required.
• Support rollout and adoption of new tools and processes across the office.
• Contribute to system updates, maintenance activities, and process improvements.

Skills & Experience

• Previous experience in a senior administrative, office coordination, or business support role.
• Experience working in a fast-paced office or corporate environment.
• Strong organisational skills with excellent attention to detail.
• Ability to manage multiple priorities and a high-volume workload.
• Strong written and verbal communication skills.
• Confident using multiple systems and learning new tools quickly.
• Proactive, solutions-focused approach to problem-solving.
• Ability to work independently while contributing effectively as part of a wider team.
• Professional, reliable, and able to handle confidential information appropriately.
• Strong service mindset with a focus on accuracy, responsiveness, and quality.

Additional Information

• 9-month fixed-term contract.
• Office-based role in Bristol (minimum 4 days per week onsite).
• Immediate availability / ASAP start required.

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