Dynamite Recruitment Solutions Ltd
Facilities Administrator
Hours: Monday to Friday, full-time hours.
Salary: Up to £32,685 dependant on experience.
Location: London
This is a permanent role.
Dynamite recruitment is working in partnership with a well-established organisation who are UK based. Due to a busy period out client is looking to recruit a Facilities Administrator/Helpdesk to start as soon as possible.
As a Building and Facilities Coordinator, you will be responsible for:
- Supporting with building inspections (weekly and monthly). Ensuring that there is a safe and compliant workplace, including building fabric, equipment and proactively monitoring the condition of workplaces.
- Maintain workplace solutions stock levels.
- Take ownership of actions from building inspections or service requests and create action plans, including full resolution, or escalation.
- Ensure the safety and wellbeing of people working within our workplaces, working with other central services colleagues to deliver this.
- Enable the regular occurrence of annual audits (i.e. Fire Risk Assessments, H&S audits), by providing access to sites and relevant documentation.
- Implementing any recommendations, commissioning necessary works and reporting regularly on progress.
- Troubleshoot, triage and resolve calls, queries and requests via the Workplace Solutions Helpdesk, complying with SLAs. Escalate to third parties as appropriate.
- Contribute to any incident response, supporting with Business Continuity activity, working to minimise any impact on our customers.
- Responsible for the security of the buildings (opening and closing)
- Support procurement processes, including preparation of specification and tender documents where required.
- Be responsible for specific facilities services contract management, acting as a primary point of contact, understanding contract requirements, holding regular contract review meetings, escalating issues by exception.
- Day to day contractor management of all suppliers working onsite (including internal cleaners and Homecare colleagues) ensuring all necessary H&S and procurement requirements are undertaken.
- Carry out purchasing and invoicing processes in a timely and accurate manner. Understand and comply with Financial and Procurement regulations.
The ideal Facilities Coordinator will have/be…
- Good coordination experience
- Strong communications skills and experience
- Good administration skills and experience
- Self-motivated and enthusiastic with a solution focussed, positive ‘can do, will do’ attitude, putting the customer at the heart of every interaction.
- will be able to work to deadlines
- Will have a keen eye for detail.
- Effective interpersonal skills: flexible and committed, enthusiastic, takes ownership,
- Good experience of Microsoft Office packages including Outlook, Word & Excel
- IOSH would be desirable but isn’t essential.
- MUST BE ABLE TO DRIVE
To be considered please submit your cv asap or email for more information.
To apply for this job please visit www.reed.co.uk.
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