Hays Specialist Recruitment Limited
The Role:
As a Fleet Accounts Administrator, you'll play a vital part in supporting the management of a large commercial fleet. You'll handle data, analyse costs, raise purchase orders, work with suppliers, and communicate with internal stakeholders – all while keeping processes running smoothly. This role is perfect for someone who is confident with numbers, highly organised, and enjoys a mix of administrative and analytical tasks.
Key Responsibilities:
Maintain accurate contract and cost information for fleet vehicles Raise and process annual and monthly purchase orders Analyse invoice backings and challenge discrepancies where needed Reconcile financial data across multiple systems Manage shared inbox queries in a timely, professional manner Provide data and reports as requested by senior team members Support fleet-related projects and day-to-day operations Communicate effectively with suppliers, finance teams, and other stakeholders Assist with updating fleet records, systems, and compliance checks
Key skills:
Advanced Excel skills, including VLOOKUPs Experienced in data manipulation and able to deal with a high level of detail, with a methodical approach Ability to work effectively in a fast-paced, high-volume environment Resilience and the ability to stay calm under pressure Strong communication skills – able to liaise professionally with suppliers, finance teams, and internal colleagues Ability to work both independently and as part of a team Experience raising purchase orders and working with multiple business systems
Desirable:
Previous experience in a fleet, finance, supply chain or administration environment Confidence analysing invoices, cost data or financial information Comfortable navigating various internal/external systems
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
To apply for this job please visit www.reed.co.uk.
Make this application stronger
Use these quick checks before applying so your CV, interview preparation and job search are better matched to this vacancy.
Before you apply
Check the key details and make sure the role matches what you are looking for.
- Review the job title, company, location, salary and working pattern if provided.
- Check the skills, experience or qualifications requested by the employer.
- Make sure the commute, hours and contract type are realistic for you.
Tailor your CV
For Accounting & Finance Jobs, highlight the most relevant skills, experience and achievements linked to this type of work. Keep it honest, clear and focused on what the employer is asking for.
Use the CV Builder or browse Career Advice.
Prepare for interview
If your application is successful, prepare simple examples that show your motivation, strengths and suitability.
Keep searching smarter
Do not rely on one application. Keep searching similar roles and set up alerts so new vacancies reach you faster.