Robert Walters
A leading private investment and real estate business is seeking a proactive and highly organised Personal Assistant & Office Manager to join its close-knit team in Central London. It's an excellent opportunity for someone who enjoys balancing executive support with overseeing the smooth day-to-day running of an office.
Job Responsibilities:
Executive Support
- Provide dedicated Personal Assistant support to the Company Secretary/Head of HR and the CFO.
- Manage complex diaries, meetings and travel arrangements.
- Coordinate board and committee meetings, including preparing documentation and supporting with minutes.
- Assist with company secretarial administration, KYC documentation, audit files and governance records.
- Process expenses, manage correspondence and provide confidential administrative support.
- Support the in-house legal function with adhoc administrative tasks.
Office & Facilities Management
- Ensure the office operates efficiently on a day-to-day basis.
- Manage meeting rooms, catering, office supplies and courier services.
- Coordinate employee onboarding, including equipment setup and induction arrangements.
- Maintain filing systems, SharePoint and document management processes.
- Organise corporate events, team activities and office initiatives.
- Act as a key point of contact for employees, visitors and suppliers while working closely with the wider administrative team.
About You
- At least 4-5 year's experience in a Personal Assistant/Office Manager role.
- Previous experience within professional services, financial services, legal, investment or corporate environments.
- Exceptional organisational skills with the ability to manage multiple priorities.
- Strong attention to detail and a proactive, hands-on approach.
- Excellent communication and stakeholder management skills.
- The ability to handle highly confidential information with discretion.
- Strong Microsoft Office skills.
Benefits
- Private medical insurance
- Dental and optical cover
- 23 day's annual leave plus an additional 3 days between Christmas and New Year
- Opportunity to join a collaborative, high-performing investment business where no two days are the same.
If this role aligns with your experience, or someone you know, please click Apply and the relevant Robert Walters consultant will be in touch.
Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates
To apply for this job please visit www.reed.co.uk.
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