JR Recruitment
Accounts / Office Manager
Cotgrave
Upto £35,000
Our client is an established and thriving business based in Cotgrave. As a result of expansion, we are looking for a capable and reliable individual to join the team to take ownership of the accounts and admin functions within the business.
You will be joining a small team so flexibility and the willingness to help out in all areas of the business is a must.
Key responsibilities will be accounts and admin support:
- Accounts payable – processing and verifying supplier / vendor invoices; matching supplier invoices to PO’s; checking and entering all purchase invoices; paying pro-forma invoices and obtaining the VAT invoice once the job is complete; accurately recording daily financial transactions and update the company’s digital ledgers; producing the monthly aged payables report prior to month-end; checking supplier statements against invoices held on the ledger.
- Accounts receivable – entering invoices; keeping an accurate record of pro-forma invoices, payments received, and VAT invoices once issued; process incoming payments and allocate them correctly; chasing overdue customer invoices; sending monthly customer statements; issuing overdue payment chasing letters; issuing final payment letters where required; accurately recording daily financial transactions and updating the company’s digital ledgers; producing the monthly aged receivables report.
- Working with construction clients – maintaining accurate records of any CIS deductions/stoppages made; ensuring records are maintained correctly so CIS deductions can be reclaimed from HMRC; supporting the process of the business applying for Gross Payment Status in the future, helping to improve cash flow by preventing CIS deductions being withheld.
- Dealing with any accounts or administration queries in a timely manner.
- Banking – checking online banking each morning; copying all transactions since the previous day and sending them to Directors; confirming the daily bank balance; allocating all payments received and sending receipts to the payee where required; reconciling bank statements against company ledgers and supplier/customer records.
- Producing monthly credit card statements and reconciling for month-end.
- Wages and payroll – compiling hours worked (including overtime / weekend / night hours); preparing the wage information for payroll; sending payroll information through for processing; once authorised, completing payroll payments to staff through online banking.
- General administrative tasks – monitoring company emails, answering incoming calls, meeting and greeting any visitors.
The ideal candidate will have worked in a similar role previously – ideally within a small business. Experience of Xero would be an advantage.
Hours of work are Monday – Thursday 8am – 5pm and Friday 8am – 2pm.
Free parking on site.
Great opportunity to join this friendly and really established team.
Please do get in touch if you would like to hear more
To apply for this job please visit www.reed.co.uk.
Make this application stronger
Use these quick checks before applying so your CV, interview preparation and job search are better matched to this vacancy.
Before you apply
Check the key details and make sure the role matches what you are looking for.
- Review the job title, company, location, salary and working pattern if provided.
- Check the skills, experience or qualifications requested by the employer.
- Make sure the commute, hours and contract type are realistic for you.
Tailor your CV
For Accounting & Finance Jobs, highlight the most relevant skills, experience and achievements linked to this type of work. Keep it honest, clear and focused on what the employer is asking for.
Use the CV Builder or browse Career Advice.
Prepare for interview
If your application is successful, prepare simple examples that show your motivation, strengths and suitability.
Keep searching smarter
Do not rely on one application. Keep searching similar roles and set up alerts so new vacancies reach you faster.