Accounts Payable Administrator

West London (Fully Office-Based)
£29,000 per annum

The Opportunity

We are seeking a detail-oriented and highly organised Accounts Payable Administrator to join a busy Finance and Administration team based in West London.

This is an excellent opportunity for an experienced accounts payable professional who enjoys working in a structured environment, managing high volumes of payments, invoices and reconciliations while collaborating with internal stakeholders across the business.

The successful candidate will play a key role in ensuring the accurate and timely processing of supplier payments, staff expenses, VAT-related administration and general finance support activities.

Key Responsibilities

• Process and pay supplier invoices accurately and within agreed deadlines.
• Ensure all invoices are coded correctly and allocated to the appropriate ledger expenditure accounts.
• Process staff expense claims and ensure accurate allocation of costs.
• Prepare and process BACS and SWIFT payments.
• Monitor and clear direct debit entries and follow up on outstanding approvals.
• Process petty cash transactions and monthly suspense account reconciliations.
• Post finance entries received from HR and other departments.
• Ensure all payments are appropriately authorised and compliant with internal approval procedures.
• Assist with VAT administration and maintain accurate records for VAT return preparation.
• Complete monthly control reporting and distribute information to relevant department heads.
• Respond to payment and invoice-related queries from internal stakeholders in a timely manner.
• Maintain invoice, voucher and audit documentation records.
• Ensure finance process documentation remains accurate and up to date.
• Assist with administration relating to residential leases, renewals and liaison with external agents.
• Support expatriate employee administration, including expense management and maintenance of personnel files.
• Prepare weekly reporting and analysis.
• Provide general administration support and cover within the wider team when required.

About You

We are looking for someone who has:

• Previous experience in Accounts Payable, Purchase Ledger or Finance Administration.
• Experience processing invoices, BACS payments and supplier reconciliations.
• Strong attention to detail and the ability to work accurately under pressure.
• Excellent organisational and time management skills.
• Strong analytical and problem-solving abilities.
• Good knowledge of Microsoft Excel and financial reporting.
• Excellent communication and stakeholder management skills.
• A proactive and collaborative approach to work.
• The ability to manage multiple priorities and meet strict deadlines.
• High levels of integrity, reliability and professionalism.

What You'll Bring

• A methodical and logical approach to work.
• Strong interpersonal skills and the ability to build effective working relationships.
• A dependable and conscientious attitude.
• The ability to work both independently and as part of a team.
• Flexibility and willingness to support wider administrative functions when required.

Salary & Location

• Salary: £29,000 per annum
• Location: West London
• Working Pattern: Fully office-based
• Permanent position

If you are an experienced Accounts Payable professional looking for a stable and varied role within a professional financial services environment, we would be pleased to hear from you.