Part-Time Contract Administrator

Construction & Facilities Management Sector

Location: Romsey, England
Salary: £15,000 per annum (Actual) – Equivalent to £30,000 full-time pro-rata
Hours: Part-Time | 20 hours per week (4 hours/day, Monday to Friday – Ideal for school hours)
Contract Type: Permanent

Are you an exceptionally organized administrator with a background in construction or facilities management? Looking for a permanent role that offers genuine, stable flexibility around your school or personal commitments?

We are seeking a Part-Time Project & Contract Administrator to become the central anchor for our delivery teams based in Romsey. Working 20 hours a week, you will act as the crucial bridge between our Sales Director, Contracts Managers, suppliers, and clients, ensuring fast-moving construction projects are delivered seamlessly, on time, and to budget.

Key Responsibilities

• Project Coordination & Set-Up: Attend project handover meetings, take precise notes, and proactively chase actions. Lead the contract set-up phase by requesting RAMS (Risk Assessments and Method Statements) and compliance certificates from sub-contractors. Submit Building Regulations applications and manage weekly updates to the Programme of Works.
• Commercial & Procurement Support: Place construction purchase orders and accurately record all costs on relevant project sheets. Track material and supplier orders through to site delivery, keeping internal teams and sub-contractors informed. Regularly review cost sheets with Contracts Managers to safeguard project finances.
• Compliance & Documentation: Maintain live, fully up-to-date contract folders and systematically archive completed projects. Monitor daily site reports, generate comprehensive O&M (Operation and Maintenance) manuals for clients, and assist with implementing our ISO 9001 quality management procedures.

Skills & Experience Required

• Industry Background: Previous experience working within Construction, Building Services, Refurbishment, or Facilities Management (FM) is highly preferred.
• Systems & Software: Highly proficient in Microsoft Office (including Teams) and experienced with databases. Specific experience with project/financial packages like Evolution M is a major advantage.
• Financial Awareness: A solid structural understanding of job costings, purchase ordering, and budget tracking.
• Core Strengths: Superb organization skills with the ability to negotiate effectively with suppliers to protect budgets. Professional, clear, and team-focused communication skills.

What We Offer

• Flexible Working Hours: 4 hours per day, 5 days per week (perfectly suited to fit around school runs).
• Generous Holiday: 25 days holiday (Pro-rata) + Bank Holidays, increasing up to 28 days based on length of service. Plus, your Birthday off!
• Culture & Perks: Join a friendly, experienced, and highly positive team of professionals. Company pension scheme (after qualifying period) and regular company away days.

Ready to keep our construction projects on track? Apply today!

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.