Reed
Executive Assistant (Maternity Cover)
My specialist client based in Lisburn, are currently seeking an experienced Executive Assistant to join their team to cover Maternity.
This is a Full-Time, Maternity Contract.
Working hours: Monday – Thursday 8.30am – 5pm and Friday 8.30am – 4pm
Salary: £32,000 – £35,000
Job Role:
Reporting to the Chief Executive Officer, you will be responsible for managing schedules, coordinate meetings, handle confidential information, prepare reports and presentations, and act as a liaison between executives, employees, clients, and external stakeholders.
Essential Criteria:
- Previous experience in Executive support, administration or office management
- Experience supporting senior executives and/or leadership teams
- Experience managing complex schedules and multiple priorities
- Understanding of business operations and corporate governance
- Minute-taking and report writing skills
- IT proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Canva and Outlook) – with familiarity with collaboration tools such as Microsoft Teams and/or Zoom
- Excellent communication skills both written and verbal – with the ability to communicate with stakeholders at all levels
- Strong organisation, time management and planning skills and good attention to detail
- Ability to work on your own initiative as well as part of a team
- Ability to manage and prioritise a busy workload while adhering to deadlines
Main Duties and Responsibilities:
- Manage C-Suite calendars, appointments, and travel arrangements
- Organise meetings and events
- Prepare agendas, meeting materials, and minutes of meetings
- Screen and prioritise correspondence, emails, and phone calls
- The primary point of contact for internal and external stakeholders
- Draft, edit, and proof-read correspondence, reports, and presentations
- Coordinate communication between departments and C-Suite
- Track deadlines and follow up on action items
- Assist with special projects and strategic initiatives
- Maintain filing systems and confidential records
- Monitor office supplies
- Arrange travel for C-Suite and Board
- Prepare travel itineraries and expense reports
- Coordinate executive events, board meetings, and corporate functions
- Handle sensitive information with discretion
- Maintain confidentiality regarding business operations, personnel matters, and executive decisions
To apply for this job please visit www.reed.co.uk.
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