Duties and Responsibilities

Reporting to the Employment Services Finance Transactional Supervisor, this role covers a broad spectrum of financial responsibilities and administrative duties. The role will form part of Finance Transactional Team and each Finance Administrator will have specific responsibilities within the Department. However, there will be a requirement to have a good knowledge and understanding all responsibilities within the Department to provide flexibility and variation within the Team. Responsibilities of the Finance Administrator will include

• Processing sales invoices, collections and resolution of queries
• Maintain good control & monitoring of Debts
• Dealing with queries & requests from Internal & External Customers/Suppliers
• Administration credit checks etc for all new accounts
• Processing Purchase Orders
• Processing of Purchase invoice / credit notes
• Providing the business with a Banking service (including cheques, Giro’s, Petty Cash)
• Preparing payment runs, processing BACs payments & raising cheques
• Completion of Bank and ledger reconciliations and cash management/forecasting
• Post direct debits taken by suppliers and prepare direct debit ‘run’ taking funds from customers.
• Ensure all documents are made available for scanning
• Processing and validating staff expense claims
• Providing the Business with a Purchase Card service including query resolution, support and training.
• Control petty cash in all locations, ensuring reconciliation to General Ledger.
• Ensure all incoming applications for Customer & Suppliers are dealt with within agreed service levels
• Maintenance of supplier and customer master data, ensuring all paperwork is filed and records are up to date
• Periodic blocking and archiving of inactive customer and supplier accounts
• Ensure Supplier & Customer accounts are reconciled on a regular basis in accordance with company requirements

Other ad hoc responsibilities

• Processing of sales invoice, cash collection including query resolution
• Management of the purchase invoice processing and payments (BACS, CHAPS or cheques).
• Processing of purchase order requisition and purchase card service
• Processing of Business Expenses system, providing the business with staff expense re-imbursement service, whilst providing Management Information on expenses and reviewing / analysing expenses data.
• Daily bank posting and assisting in cash flow forecasting
• Setting up of new Customer & Supplier Accounts – including Dunn & Bradstreet checks
• Ensuring all paperwork made available for scanning
• Dealing with queries & requests from internal & external Customers & External Suppliers

Skills and Qualifications

• Must be educated to a minimum of GCSE level including Math’s & English at grade C or above. Finance related qualifications would be preferred but not essential.
• Experience of sales and purchase ledger and knowledge of all related procedures
• Experience of banking & bank/ledger reconciliations
• IT literate, with strong excel skills.
• Excellent inter-personal & communication skills & the ability to maintain confidentiality
• To be able to work on own initiative & as part of a team
• Experience in dealing with both internal and external stakeholders
• Attention to detail is essential
• Must be able to work under pressure & towards tight deadlines
• Professional, self motivated, confident, flexible and adaptable

EEO Statement

Maximus is committed to developing, maintaining and supporting a culture of diversity, equity and inclusion throughout the recruitment process. We know that feeling included has a dramatic impact on personal wellbeing and are working to ensure that no job applicant receives less favourable treatment due to any personal characteristic. Advertisements for posts will include sufficiently clear and accurate information to enable potential applicants to assess their own suitability for the post.

We are a Disability Confident Leader, thanks to our commitment to the recruitment, retention and career development of people with disabilities and long term conditions. The Disability Confident scheme includes a guaranteed interview for any applicant with a disability who meets the minimum requirements for a job. When you complete your job application you will find a question asking you if you would like to apply under the Disability Confident Guaranteed Interview Scheme. If you feel that you have a disability and apply under this scheme, providing that you meet the essential criteria for the job, you will then be invited for interview. Your?Guaranteed Interview application will only be shared with the hiring manager and the local resourcing team. Where reasonable, Maximus will review and consider adjustments for those applicants who express a requirement for them during the recruitment process.