Legal Administrative Assistant

• Annual Salary: £40k
• Location: London
• Job Type: Office based (Hybrid after 3 months) 

We are seeking an experienced Administrative Assistant to join a specialist law firm based in the heart of the City. This role is ideal for someone with a background in administrative support, within a law firm that is looking to join a small but cohesive team. The successful candidate will coordinate meetings, manage office events, and support various administrative tasks.

Day-to-day of the role:

• Coordinate all meetings, webinars, and client-facing event logistics including catering, RSVPs, room and technology setup, name badges, tracking, and engagement.
• Provide word processing support, dictation, document amendments, and document production.
• Plan and manage office events, coordinating with internal and external resources, managing event budgets.
• Handle calendar management, travel, and meeting planning.
• Coordinate onboarding and offboarding processes with HR & IT, including tracking of mandatory training specific to roles.
• Assist with marketing and client development activities/events.
• Manage timekeeping support and expense reimbursements.
• Coordinate NDAs and support records management including information storage, retention, and retrieval.
• Manage stationery orders and inventory.
• Coordinate courier services and act as first-line IT support when necessary.
• Assist HR with surveys and operations of the London office space including space assessment and planning.
• Manage the purchasing of equipment, furniture, and supplies.
• Oversee office service operations including mail, messenger, and reception services.
• Work with the US team on updating emergency preparedness and disaster recovery plans.
• Provide backup support to Legal, Finance & Ops Administrator in creating client matters, file openings, and engagement letters.

Required Skills & Qualifications:

• Minimum of 2-3 years of administrative experience, preferably at a law firm.
• Strong technical skills with Microsoft Office Suite, especially Word, Excel, PowerPoint, and Outlook.
• Proficiency with 3E strongly preferred and document management systems, NetDocs preferred.
• Excellent written and verbal communication skills.
• Exceptional attention to detail.
• Ability to handle multiple priorities and work effectively under pressure.
• Ability to work both independently and as part of a team.
• Ability to maintain and manage confidential information.
• Willingness to work occasional overtime as needed.

Education:

• Associates or Undergraduate degree in Business or a relevant field, or equivalent work experience.

Benefits:

• Competitive salary and benefits package.
• Opportunity to work in a dynamic and supportive environment.
• Professional growth and development opportunities.

If this sounds like your next opportunity and you meet the minimum requirements then I look forward to receiving your application.