Career Legal
Legal Secretary
Luxembourg
Up to 70,000 Euros
My client, a leading international law firm are looking for an experienced Legal Secretary to join their Luxembourg team.
Key Duties
- Serve as the primary administrative contact for designated legal professionals, managing incoming calls, responding to routine enquiries, and directing communications to the appropriate individuals.
- Coordinate and maintain busy schedules, ensuring appointments, meetings, and deadlines are effectively managed.
- Prepare, edit, and proofread a variety of business documents, including correspondence, engagement documentation, presentations, and client communications.
- Produce high-quality documents by formatting, revising, and converting files across Microsoft Office applications, including PowerPoint presentations.
- Organise domestic and overseas travel arrangements, including transport, accommodation, and associated itineraries.
- Assist with the accurate recording of time and provide administrative support relating to timesheets where required.
- Arrange internal and external meetings, including booking meeting rooms, coordinating refreshments, and managing meeting logistics.
- Process and monitor expense claims in accordance with company procedures.
- Provide flexible administrative assistance to colleagues across the wider team as business needs require.
- Deliver a comprehensive administrative support service, undertaking additional duties as appropriate to ensure the smooth running of the department.
- Complete any jurisdiction-specific administrative or regulatory tasks required under applicable local legislation.
- Support the onboarding of new client matters by preparing the necessary documentation and coordinating matter setup.
- Assist with conflict checking procedures and work closely with the relevant compliance and client onboarding teams to facilitate new instructions.
- Prepare and submit matter opening documentation, ensuring records are accurate and complete.
- Help maintain information barriers and insider registers where required, ensuring compliance with internal policies.
- Provide administrative support for billing activities, including responding to billing queries and assisting with invoice preparation when requested.
Apply today for immediate consideration!
To apply for this job please visit www.reed.co.uk.
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