Office Administrator

Location: Cambridge (Hybrid Working Available)

We are seeking a highly organised and motivated Office assistant to join our team on a part-time basis initially, based in our Cambridge office. This is an excellent opportunity for an individual with strong administrative experience who thrives in a busy and fast paced professional environment.

The successful candidate will play a key role in supporting the firm's day-to-day operations, providing administrative assistance to our legal team and ensuring the smooth running of office processes.

Key Responsibilities:

• Providing general administrative and office support to the legal team.
• Managing incoming telephone enquiries and responding to clients and third parties in a professional and courteous manner.
• Liaising with hospitals, tribunals and other external agencies.
• Arranging hearing dates, appointments and meetings.
• Assisting with the management of the firm's central diary system.
• Opening and maintaining legal files in accordance with Solicitors Regulation Authority (SRA) requirements.
• Updating and maintaining case management systems and ensuring records are accurate and up to date.
• Assisting with general file management and document administration.

The ideal candidate will have:

• Previous experience working in a busy administrative or office-based role.
• Excellent organisational skills with the ability to manage competing priorities effectively.
• Strong written and verbal communication skills.
• The ability to work both independently and as part of a team.
• A professional and personable approach when dealing with clients and external organisations.
• Experience using case management systems and maintaining electronic and paper files.
• A strong understanding of confidentiality and professional standards.
• Experience in mental health law, Court of Protection work, or legal aid-funded services would be advantageous.

Career Development:

We anticipate that the position will develop into a full-time role, with opportunities for the successful candidate to progress to an Office Manager position and take on greater responsibility for the day-to-day running of the office. We are looking for someone seeking a long-term career within a specialist legal practice.

We would also welcome applications from law graduates who have a genuine interest in specialising in mental health law and capacity and who are seeking an opportunity to develop their legal knowledge and progress towards a future Paralegal role within the firm.

Skills and Attributes

• Excellent communication and interpersonal skills.
• Strong organisational and time-management abilities.
• Attention to detail and accuracy.
• Ability to maintain confidentiality and adhere to professional and ethical standards.
• Proactive and adaptable approach to work.
• Competent IT skills, including experience with case management systems.

Benefits:

• Hybrid working
• Work from home opportunities
• Free parking
• Supportive and friendly working environment
• Opportunities for career progression
• Birthday paid leave