The Role – Part Time Office Manager

Our London Office Manager is responsible for ensuring that all employees and visitors have a positive workplace experience. This is fully in the office.  They will support efficiency and productivity in the workplace, be instrumental in overall employee wellbeing, as well as overseeing third party services. This role is onsite 3 days per week, Monday, Wednesday and Thursday (can be discussed)

Duties: 

• Lead and develop workplace experience programs to promote employee wellness and to ensure a positive office experience for all.

• Oversee the office budget to ensure swift payment of all vendors. Collect all invoices and create spend reports.

• Create a healthy and fun culture in line with our Vales Simply. Better. Together

• Point of contact for all office, meeting room, visitors and guest related queries, troubleshooting and requests.

• Keeping the office in good order by watering plants, clearing away items no longer being used, ensuring there are no hazards for trips and slips and keeping the coffee machine in good working order.

• Oversee the running of all onsite events, both internal and external

• Creating a monthly calendar of fun and engaging events.

• Issue employee badges for new employees and guest badges for any visitors.

• Keep a log of all business issued hardware and accessories such as laptops, keyboards etc.

• Work with I.T. to procure laptops for new joiners and to reset laptops of leavers.

• Manage third party services and vendors such as maintenance, waste collection and cleaning services whilst ensuring a high bar of service and standards.

• Responsible for monitoring and ordering stationery, office supplies and kitchen supplies such as milk, tea, coffee, snacks etc. 

• Must be operationally hands on to assist wider team when required.

• Provide an excellent customer service experience to the team.

• Strong communication and organisational skills.

• Ability to effectively present information to internal stakeholders and/or large groups of employees.

• Ability to work under pressure and draw on time management skills.

• Customer service focused.

• Strong problem-solving skills.

• Comfortable with and embracing of new technologies and digital tools.