Our client is a successful family-run business with over 40 years of trading history They  are looking to recruit an experienced and organised Office Manager to oversee the smooth day-to-day running of their office.

This is a varied role offering responsibility across office administration, facilities management, staff support, fleet coordination, and general business operations. The successful candidate will be a key member of the team, ensuring the office runs efficiently while providing support across all areas of the business.

Key Responsibilities

Office & Facilities Management

• Managing reception and telephone enquiries
• Organising incoming deliveries and post
• General office administration and day-to-day office management
• Coordinating office facilities, including cleaning, utilities, waste management, air conditioning and maintenance providers
• Managing service contracts and renewals
• Coordinating repairs, maintenance visits and supplier relationships
• Managing office security systems, alarms and staff access fobs
• Ordering stationery and maintaining office supplies
• Managing filing, archiving and document control
• Overseeing health and safety supplies, signage and first aid provisions

Administration & Office Support

• Managing office records, filing systems and company documentation
• Supporting day-to-day administrative activities and ensuring efficient office operations
• Assisting directors and colleagues with general administrative tasks, reporting and project support as required

Fleet Management

• Managing administration for company vehicles

Staff Support & HR Administration

• Managing holiday and absence records
• Timesheet administration
• Coordinating DBS checks
• Maintaining subcontractor and supplier records
• Organising staff training and development activities
• Supporting HR administration and staff onboarding

Travel, Events & Marketing Support

• Booking travel and accommodation
• Organising company meetings, social events and staff functions
• Coordinating customer Christmas gifts and seasonal events
• Managing company social media accounts
• Supporting marketing and company communications

Project & Operational Support

• Assisting with tender submissions and document preparation
• Supporting the production of Operation & Maintenance (O&M) manuals
• Providing administrative support to directors and project teams
• Assisting with business improvement initiatives and operational projects

Person Specification

• Previous experience as an Office Manager, Office Administrator or similar role
• Strong organisational and communication skills
• Ability to manage multiple priorities and work independently
• Good working knowledge of Microsoft Office
• Experience using Xero, Sage, QuickBooks or a similar business/accounting system
• A proactive, hands-on and flexible approach
• Friendly, professional and reliable

What's on Offer?

• Join a well-established family business with over 40 years of success
• Friendly and supportive working environment
• Varied and autonomous role with plenty of responsibility
• Full-time position with 35 hours per week considered
• Long-term career opportunity within a stable and growing business

This is an excellent opportunity for an experienced Office Manager looking to join a successful family-run company where they can make a real impact and become an integral part of the team

Office Manager

Location: Wembley
Hours: Full-Time (35 hours per week considered)