About the Company

Our client, a construction company in High Wycombe, is seeking a highly organised, proactive, and professional Office Manager / PA to support the Directors while overseeing the day-to-day management of the office.

About the Role

This role is working 30 hours per week, preferably Monday to Friday. The full time equivalent salary is up to £40,000 which pro rata is £32,000 per annum. Due to the nature of this role, the Office Manager / PA will be predominantly office-based however working from home occasionally is possible, as the work dictates.

Office Management:

• Overall responsibility for the daily operations of the office ensuring a professional and efficient working environment.
• Oversee all facilities matters in conjunction with the MD, acting as the key point of contact for suppliers and the managing agent in relation to premises issues.
• Maintain office equipment and coordinate IT support to ensure minimal disruption and smooth operational functionality.
• Produce, update, and maintain accurate spreadsheets and administrative records.
• Obtain quotations and coordinate the ordering of laptops for new starters.
• Maintain and update the IT hardware register, including allocations for new starters, leavers and equipment replacement.
• Support onboarding of new employees, including workspace setup and office induction.
• Organise company meetings, events, and staff activities.
• Ensure compliance with health and safety requirements.
• Act as the primary point of contact for office-related enquiries.
• Maintain office records, filing systems, and databases.
• Answer calls and receive visitors.
• Manage incoming and outgoing post and deliveries.

Administrative & Business Support:

• Assist with document preparation, contract administration, and record management including HR administration (employee records, annual leave/absence monitoring, tracking and recording).
• Support finance processes including purchase orders, invoice tracking, and expense management.
• Recruitment coordination.

PA to Directors:

• Provide comprehensive administrative support to Directors.
• Screen and prioritise emails, phone calls, and correspondence.
• Oversee the coordination, accuracy, and timely distribution of the Board pack to the Board or Directors.
• Handle confidential information with discretion and professionalism.
• Coordinate internal and external communications on behalf of the Directors.

Required Skills

• Proven experience as a Personal Assistant, Office Manager, or similar role.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and work under pressure.
• High level of discretion and confidentiality.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong attention to detail and problem-solving abilities.
• Professional and approachable manner.

Preferred Skills

• Experience supporting senior executives or directors.
• Minute taking experience.
• Previous experience within the construction industry.
• Knowledge of HR administration processes.

Pay range and compensation package

The full time equivalent salary is up to £40,000 which pro rata is £32,000 per annum.