Personal Assistant
Permanent 
Salary: £31,000 pa – £35,000 pa
Based in Central Milton Keynes with free parking

Job Purpose

To provide high-quality governance and executive support, ensuring the effective operation of the organisation's governance processes while delivering proactive and responsive personal assistant support to the Chief Executive. The role also provides administrative support to the organisation's HR function, contributing to organisational compliance, effective decision-making and the efficient delivery of services.

Key Responsibilities

• Provide high-quality administrative support to the organisation's governance and compliance arrangements.
• Coordinate Board, committee and senior leadership meetings by:
  • Preparing agendas in consultation with the Chair, Chief Executive and relevant colleagues.
  • Collating, formatting and distributing meeting papers within agreed timescales.
  • Producing accurate minutes and maintaining action logs.
  • Monitoring progress against agreed actions and following up where appropriate.
• Maintain governance records and documentation, including policies, terms of reference, registers and other governance records.
• Support compliance with statutory, regulatory and organisational governance requirements.
• Assist with the development, review and implementation of organisational policies and procedures.
• Support the induction of Trustees and maintain governance records where required.
• Handle confidential and sensitive information appropriately, ensuring compliance with data protection legislation and organisational policies.

Executive Support

• Provide comprehensive executive support to the Chief Executive, including:
  • Complex diary and schedule management.
  • Inbox management and drafting routine correspondence.
  • Coordinating meetings, appointments and events.
  • Preparing meeting papers, presentations and briefing documents.
• Act as a professional first point of contact for internal and external stakeholders.
• Ensure the Chief Executive is fully prepared for meetings by providing relevant documentation and background information.
• Arrange travel, accommodation and meeting logistics where required.
• Maintain accurate electronic and paper filing systems and ensure records are well organised and accessible.

HR Administration

• Provide administrative support to the organisation's HR function.
• Maintain accurate and confidential employee records, including annual leave, sickness absence and time off in lieu (TOIL).
• Support the administration of the employee lifecycle, including recruitment, onboarding, induction, probation, appraisals, employee relations processes and leavers.
• Assist with arranging interviews, preparing recruitment documentation and maintaining HR records.
• Ensure HR administration is completed accurately, confidentially and in line with employment legislation and organisational policies.

Skills and Experience

• Experience in a governance, executive support, administrative or personal assistant role.
• Experience of supporting senior leaders and managing multiple priorities.
• Excellent organisational and time management skills with the ability to prioritise effectively.
• Strong written and verbal communication skills.
• Excellent attention to detail and accuracy.
• Experience of preparing agendas, coordinating meetings and producing accurate minutes.
• Ability to handle confidential and sensitive information with discretion.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint, or equivalent digital systems.

Desirable Skills and Experience

• Experience of supporting Boards, Trustees or committees.
• Knowledge of governance frameworks within the charity or not-for-profit sector.
• Experience of HR administration.
• Experience of using governance or HR information systems.

Person Specification
The successful candidate will be:

• Professional, approachable and trustworthy.
• Committed to maintaining confidentiality and acting with integrity.
• Proactive, well organised and able to work independently as well as collaboratively.
• Flexible and adaptable, with the ability to respond positively to changing priorities.
• An effective communicator with strong interpersonal skills and the ability to build positive working relationships at all levels.
• Calm under pressure, with a practical and solutions-focused approach.
• Committed to equality, diversity and inclusion and to creating an environment where everyone feels respected, valued and able to contribute.

We are committed to creating an inclusive recruitment process and welcome applications from all backgrounds. If you require any reasonable adjustments during the recruitment process, please let us know how we can support you.

Altitude Recruitment is acting as an Employment Agency and Employment Business.