Reed
Job Title: Personal Assistant (PA)
Location: Brighton, East Sussex (Office-based / Hybrid options available)
Salary: Competitive (dependent on experience)
Reporting to: Director / Senior Executive / Private Individual
Role Overview
We are looking for a highly organised and dependable Personal Assistant to provide dedicated support to a senior executive. This Brighton-based role involves a mix of business and personal administration, requiring discretion, flexibility, and excellent organisational skills.
The ideal candidate will be proactive, adaptable, and able to manage a varied workload efficiently while maintaining a high level of confidentiality.
Key Responsibilities
Diary & Schedule Management
- Manage complex calendars, appointments, and scheduling conflicts
- Coordinate meetings, bookings, and personal engagements
- Ensure effective time management and prioritisation of commitments
Administrative Support
- Handle correspondence, emails, and telephone calls
- Draft letters, documents, and communications on behalf of the executive
- Organise and maintain filing systems (digital and paper-based)
Personal Support
- Assist with personal errands and day-to-day requests
- Arrange personal appointments (e.g. medical, travel, dining reservations)
- Support with household or lifestyle management where required
Travel & Event Coordination
- Plan and book travel arrangements, including transport and accommodation
- Create detailed travel itineraries
- Assist in organising events, meetings, or private functions
Financial & Household Administration
- Support with basic financial tasks such as expenses, invoices, and budgeting
- Liaise with service providers, contractors, and suppliers
- Monitor and manage bills, subscriptions, or household expenses if required
Confidentiality & Liaison
- Handle sensitive information with discretion and professionalism
- Act as a gatekeeper and key point of contact for the executive
- Build relationships with internal staff, external partners, and personal contacts
Skills & Experience
Essential
- Previous experience as a Personal Assistant or in a similar administrative role
- Exceptional organisational and time management skills
- Strong written and verbal communication abilities
- High level of discretion and trustworthiness
- Proficiency in Microsoft Office and/or Google Workspace
- Ability to multitask and work independently
Desirable
- Experience supporting high-net-worth individuals or senior executives
- Flexibility with working hours where required
- Driving licence (if travel or errands are required)
Personal Attributes
- Highly dependable and proactive
- Detail-oriented with strong problem-solving skills
- Flexible and adaptable approach
- Calm under pressure and able to prioritise effectively
- Professional, personable, and trustworthy
What We Offer
- Competitive salary and benefits package
- Flexible working arrangements (depending on role requirements)
- Opportunity to work in a dynamic and fast-paced environment in Brighton
- Long-term career development opportunities
To apply for this job please visit www.reed.co.uk.
Make this application stronger
Use these quick checks before applying so your CV, interview preparation and job search are better matched to this vacancy.
Before you apply
Check the key details and make sure the role matches what you are looking for.
- Review the job title, company, location, salary and working pattern if provided.
- Check the skills, experience or qualifications requested by the employer.
- Make sure the commute, hours and contract type are realistic for you.
Tailor your CV
For Healthcare & Nursing Jobs, highlight the most relevant skills, experience and achievements linked to this type of work. Keep it honest, clear and focused on what the employer is asking for.
Use the CV Builder or browse Career Advice.
Prepare for interview
If your application is successful, prepare simple examples that show your motivation, strengths and suitability.
Keep searching smarter
Do not rely on one application. Keep searching similar roles and set up alerts so new vacancies reach you faster.