Leaman Consulting
Private PA (Based Milan) Remote travelling to property on the Italian/French border when required.
• Providing light-touch “upward management” to help prioritise activities
• Previous experience within a fast-paced UHNW, private household, or family office environment
• Strong understanding of luxury service standards and discretion
• Excellent organisational skills with exceptional attention to detail
• Confident managing multiple priorities simultaneously
• Experience in property and household management
• Emotionally intelligent with excellent interpersonal skills
• Flexible and willing to go above and beyond when required
• Naturally organised with a high level of initiative
• Execution at pace whilst maintaining accuracy and high standards
• Calm under pressure
• Must be fluent in Italian & English, French also advantageous
– Expenses for CEO & the EA to CEO
– PO’s for CEO & EA to CEO
– Maintenance and organisation of general office supplies for CEO
– Dealing with incoming post and escalating to the EA to CEO where necessary
– Meeting and greeting visitors at all levels of seniority and making arrangements for guests
– Support with catering requests
o Board, town hall meetings
– Support with gifting (led by the EA to CEO)
o Birthdays, Christmas, sympathy, new births, ad hoc as needed
– Holiday / sickness cover for the EA to CEO as necessary
– Travel research and bookings (including but not limited to)
o Flights, hotels, car transfers, restaurants, location research, car hire, spa bookings, producing associated itineraries, organising visas / ESTA’s, vaccines
– Property management (including but not limited to)
o Ensuring the property is always ready for the principals’ arrival as they travel extensively
o Payments, trackers, organised records & bills for 3 UK properties and 1 Italian property
o Manage confirmations, lead times, access arrangements, and cancellation policies for all suppliers, with the majority focus on the ones in Italy
o Coordinating occasional events and entertaining
o Tenanted property duties include: payments, contractor visits & quotes, liaising with tenants, maintaining invoices and records for annual tax return
o Renovation projects as necessary
– International & Italy Based Support
o Support international moves and extended stays, including freight and logistics
o Research, source, and coordinate local services (housekeeping, chef, cleaners etc)
o Assist with onboarding local household support for services & suppliers
– Insurance (including but not limited to)
o Travel insurance, car insurance, pet insurance, health insurance, life insurance home & jewellery insurance
o All UK & Italian insurance
– Vehicle management (including but not limited to)
o 1 car in the UK, 1 car in Italy
MOT, service, tax, parking permits, congestion charge, driving licenses
– Myla
o Vet appointments, grooming, any insurance claims, EU passport, travel & documents
o Ensure all documentation and regulatory / compliance requirements are met in advance & kept up to date
o In the UK & Italy
– Health (Nadia)
o Doctors appointments, dentist appointments, physio appointments, hair appointments
o Plus assistance with the above for Mark in Italy
– Personal gifting – mainly at Christmas
– Weekly updates and to do lists
– Ongoing Oversight & Ad Hoc Support
o Maintain visibility over outstanding tasks and long term personal matters
o Proactively flag upcoming deadlines, risks, or dependencies
o Provide flexible, solutions focused private support as required
To apply for this job please visit www.reed.co.uk.
Make this application stronger
Use these quick checks before applying so your CV, interview preparation and job search are better matched to this vacancy.
Before you apply
Check the key details and make sure the role matches what you are looking for.
- Review the job title, company, location, salary and working pattern if provided.
- Check the skills, experience or qualifications requested by the employer.
- Make sure the commute, hours and contract type are realistic for you.
Tailor your CV
For Engineering Jobs, highlight the most relevant skills, experience and achievements linked to this type of work. Keep it honest, clear and focused on what the employer is asking for.
Use the CV Builder or browse Career Advice.
Prepare for interview
If your application is successful, prepare simple examples that show your motivation, strengths and suitability.
Keep searching smarter
Do not rely on one application. Keep searching similar roles and set up alerts so new vacancies reach you faster.