Temporary position providing administrative and coordination support for a large-scale mobile device rollout, managing scheduling, communications, trackers, and day-to-day logistics. The position involves working closely with internal teams to ensure tasks are organised, deadlines are met, and on-the-ground activities run smoothly across multiple locations.

Client Details

The organisation operates within the financial services sector, providing independent analytical insight to support informed decision-making and risk management. It places a strong emphasis on governance, expertise, and high professional standards, with learning and development playing a key role in supporting its people and the wider business.

Description

The responsibilities of the role includes:

• Provide administrative and coordination support for a large-scale, multi-site mobile device rollout programme
• Manage scheduling, including coordinating timelines, meetings, and deployment activities across multiple offices
• Maintain trackers, action logs, and task lists to monitor progress and ensure deadlines were met
• Coordinate internal communications, including drafting and sending scheduling updates, instructions, and reminders
• Liaise with cross-functional teams (IT, Facilities, Office Management) to ensure smooth day-to-day operations
• Organise onsite logistics, including booking meeting rooms, arranging building access, and supporting site readiness
• Manage inventory-related admin of the rollout
• Escalate delays, blockers, and logistical risks to ensure timely resolution and continuity
• Supported post-activity processes, including tracking completion, follow-ups, and administrative close-out
• Assist with adhoc projects where needed

Profile

A successful Project Coordinator will have:

• Strong organisational skills, with the ability to manage multiple tasks, timelines, and priorities simultaneously
• Excellent attention to detail, ensuring accuracy across scheduling, tracking, and documentation
• Proven ability to coordinate across teams and stakeholders without formal authority
• Confidence handling high-volume administration, logistics, and follow-ups in a fast-paced environment
• Clear and professional communication skills, both written and verbal
• A proactive, solutions-focused mindset with the ability to flag issues and keep things moving
• Experience managing schedules, trackers, and operational processes to support project delivery
• Adaptability and resilience, particularly when supporting time-sensitive or multi-location initiatives

Job Offer

What's on offer:

• A temporary opportunity within a collaborative team
• Exposure to a professional, fast-paced financial services environment
• The chance to support a wide range of training initiatives and stakeholders
• Competitive day rate or salary, depending on contract structure
• Flexible working arrangements (subject to role requirements)

If you are detail-oriented and eager to contribute to a successful team, we encourage you to apply for the Project Coordinator position today.