Head Office Administrator – Temporary Contract (3 months)

Edinburgh (EH11)
Salary: Competitive (DOE)
Hours: 35 hours per week | Flexible working hours between 8am and 6pm

The Opportunity

An established values-led organisation based in Edinburgh is seeking an experienced and highly organised Head Office Administrator to provide comprehensive administrative and secretarial support to its senior leadership team.

This is a varied role offering the opportunity to support governance activities, recruitment processes, HR administration, employee records management, training coordination, and the smooth day-to-day operation of a busy head office.

Key Responsibilities

Executive & Governance Support

• Provide high-quality administrative and secretarial support to the CEO and Management Team.
• Attend Board meetings and produce accurate minutes and meeting documentation.
• Deliver confidential administrative support to the Board of Trustees.

Recruitment & HR Administration

• Coordinate the full administrative process for recruitment and selection activities.
• Prepare contracts of employment, offer letters and contractual amendments.
• Arrange interviews, meetings and employee-related correspondence.
• Maintain recruitment records and ensure processes comply with equality and diversity requirements.

Employee Records & Systems

• Administer Disclosure Scotland processes and associated compliance requirements.
• Maintain accurate employee records and training data.
• Liaise with IT support to arrange user accounts, email access and permissions for new starters.
• Act as a key contact for staff system access queries and support.

Training & Internal Communications

• Coordinate mandatory and professional development training programmes.
• Prepare and distribute regular staff communications and organisational updates.
• Ensure employees receive timely and accurate information.

Office Administration

• Provide reception and telephone cover when required.
• Support the efficient running of the Head Office environment.
• Order office supplies and maintain administrative systems.
• Respond professionally to enquiries from staff, stakeholders and external contacts.

About You

To be successful in this role, you will have:

• Previous experience within a senior administrative, executive support, office management or HR administration role.
• Excellent organisational and time-management skills.
• Strong minute-taking and document preparation experience.
• Exceptional attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office applications.
• Experience handling confidential information with discretion and professionalism.
• The ability to manage multiple priorities and work independently when required.

If you have the necessary experience and sounds like the role for you  then please apply now or contact Robbie Telfer @ Reed Edinburgh office.